RFID's advantages of durability, security, stability, and contactless reading can be used to optimize the business processes of archives. Replacing tedious manual labor with technological means helps alleviate the pressure on archives and improve the satisfaction of management personnel.
Through the combination of
RFID hardware and software, we can realize the intelligentization of business operations such as archive cataloging, archive storage and shelving, archive inventory, archive retrieval and borrowing, and destruction management, greatly improving the efficiency of archive management and freeing up management personnel to perform other tasks in the archives.
How exactly does the
RFID archive intelligent management system perform intelligent management?
(1) Archive collection and cataloging.
The archives and materials transferred by relevant departments are initially scanned and uploaded to the digital archive system. Then, the management personnel will affix the corresponding codes printed by the
RFID tag printer to the archive file boxes, which is equivalent to issuing a unique "ID card" to all materials and files. Later, when it is necessary to retrieve file information, the information can be obtained directly by reading the information with the corresponding
RFID reader. (2) Archive Storage and Shelving.
The archivist simply places the archive box in an empty space on the smart archive shelf. Infrared devices detect its location, and
RFID identification of the archive file's tag indicates successful archiving. Archiving completion means the tagged file is linked to its location information, achieving precise positioning.
(3) Automated Archive Inventory.
Traditional archive inventory is a major undertaking, requiring manual and meticulous verification of all archives and comparison with past records. Missing files require checking their borrowing history in the system. Automatic identification of archives using
RFID readers simplifies this process. The
RFID-read data is compared with system data, automatically generating reports with minimal errors.
(4) Personalized Archive Utilization Services.
In the digital age, the needs of archive users are becoming increasingly diverse. How can we better segment users by level and structure, describe user profiles, and then develop optimal segmented services?
RFID and various sensors can provide archives with reliable data by sensing and processing time, location, and user status. For example, collecting user behavior trajectories, discovering user preferences, and predicting user service needs in advance can realize personalized "customized" information resource services, which is undoubtedly the future direction of archive development.
(5) Appraisal and Destruction of Archives.
As archives expire, they need to be appraised and destroyed gradually according to time. At this time, the reading function of
RFID can be used to identify which archives have expired and issue destruction instructions.
